The first step in drafting a privacy directive is to determine why the House needs it. The next section should indicate who the directive applies to, to which board members, staff members, non-board members, the advisory board and others may belong. Board members generally have a large network of voters, network members or others to whom they have shown some loyalty. While this is a good thing, the fact that a member of the Board of Directors shares the information he or she has obtained in the course of their employment or position or when board members rework issues outside of the board`s meeting time is often a source of conflict of interest. Non-profit boards have a lot to do to establish their statutes and statutes. Statutes are usually a work-in-progress. The development of a privacy directive is one of the themes that boards often put on. Non-profit boards often do not pay attention to writing a privacy policy until a crisis situation raises an ugly head. This puts the members of the board of directors in the unfortunate position of looking for a difficult situation without the need to follow a roadmap.

These events can also trigger a backlash from the board of directors to form a new privacy policy in a hurry. Staff should also have a signed statement approving the Privacy Directive in their personal file. Board members, individuals or non-profit organizations may suffer consequences if a board member or employee violates confidentiality, whether it happened without knowing it or not. The direct consequences may vary depending on the circumstances of the offence. What happens when a chairman of the board of directors tries to participate little in board meetings with… During their board of directors, board members may have access to personal or sensitive information about their members and colleagues on the board of directors. Sensitive information may include health, employment, finance or other personal data. In accordance with their fiduciary duties, board members should not disclose the information they have received as part of their position on the Board of Directors. Loyalty obligations mean that board members must act honestly and put the well-being of the organization ahead of their own interests.

Confidentiality is one of the fiduciary functions of each member of the Board of Directors. It will be easier for board members to assume this responsibility if they have a formal, written policy that they can rely on. Instead of starting from scratch, it is useful to use a model of another non-profit organization as a starting point. Once the privacy policy is complete, the Board of Directors must formally approve it at a board meeting. The secretary of the board of directors should link or combine with the organization`s privacy policy and conflict of interest policy.